Whiting Lane PTO Annual Finance Dashboard
Curious about how the PTO earns and spends money? You're in the right place. We believe in being fully open and transparent with our finances — after all, it's your money at work, supporting the materials, activities, and events that make Whiting Lane great. This dashboard gives you an easy way to explore our financial health at any time. Use Quick View for a simple snapshot of where things stand, or switch to Deep Dive if you want to dig into the details. No financial background required!
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Money in the Bank Right Now
$25,702
Our total across all accounts as of May 19, 2026
💵
Raised This Year
$53,480
From fundraisers + generous donations for specific programs
🎒
Spent on Students & Programs
$38,437
Assemblies, field trips, Food Pantry, teacher support & more
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Saved for Next Year
$5,948
Surplus being carried forward to give next year a strong start
Where did the money come from?
Every dollar we spent this year came from one of three places.
Rock 'n' Run, Fall into Fun, Pledge Drive, Yard Goats, and more
Gifts from donors earmarked for Food Pantry, ELC, 5th Grade & Teacher Appreciation
The balance we carried over from last year — our financial cushion
Think of "Designated Donations" like a gift card — the donor said "please spend this specifically on X." We track those separately and spend that money first, before dipping into our general funds.
Where did the money go?
Everything totals to the same $81,044 we started with.
Everything from assemblies to Food Pantry to class trips — money that directly helped students
What it cost to run the fundraisers (supplies, venue fees, credit card processing)
Money committed but not yet paid out — like a check written but not cashed yet
Expected remaining Food Pantry spending for the rest of the fiscal year
What's left over after everything is accounted for — next year's starting cushion
Key Things to Know
Rock 'n' Run is our #1 fundraiser
It raised over $20,000 this spring — more than a third of everything we raised all year. It's still in progress so final numbers are pending.
Fall into Fun beat its goal
We raised $8,171 (goal was $6,000) and it cost $3,441 to run, leaving us $4,730 net. One of our most efficient fundraisers.
The Food Pantry is our biggest program
We spent $11,737 so far and expect $6,784 more — totaling nearly $18,500 to support families in need in our school community.
Family Spring Fair is in the red
We spent $1,369 on event costs but raised $0 in revenue so far this year — it's still in progress, so results may improve.
Teacher Reimbursement Budget is underused
Over the last 2 years, $5,202 of teacher reimbursement budget went unused. Teachers have a cap of ~$71/year — we may want to revisit this policy.
Balance is up vs. 2 years ago
We ended FY2024 with just $16,586. Today we have $25,702 — that's $9,116 more. Healthy, sustainable growth.
Our Fundraisers — How Did They Do?
Each fundraiser's net amount = what we actually kept after paying event costs. The "efficiency %" tells you how many cents of every dollar raised we got to keep.
How Does This Year Compare?
A quick look at FY2024, FY2025, and FY2026 side by side.
FY2024 (Year ended June 2024)
Ending Balance$16,586
Total Gross Raised$87,644
Programs Funded$47,620
Rock 'n' Run Net$19,186
FY2025 (Year ended June 2025)
Ending Balance$27,084
Total Gross Raised$82,670
Programs Funded$48,753
Rock 'n' Run Net$21,415
FY2026 YTD ← Current Year
Current Balance$25,702
Total Gross Raised$66,818*
Programs Funded$38,437
Rock 'n' Run Net~$13,903*
* FY2026 numbers are year-to-date (through May 19, 2026). Rock 'n' Run and a few other fundraisers are still in progress — final numbers will be higher.
Want to go deeper? Click "Deep Dive" at the top to explore all the detailed charts, 3-year fundraiser scorecards, program breakdowns, and more.
Current Balance
$25,702
May 19, 2026
General Fundraising
$39,254
Before costs · Events only
Restricted Gifts
$14,226
Donor-designated programs
Fundraiser Costs
$16,905
Events + processing fees
To Next Year
$5,948
Surplus to reserves
Section 1: Where Every Dollar Flowed — FY2026 YTD
Left side = where money came from. Right side = where it went. The width of each band is proportional to the dollar amount.
General fundraising money is spent first (on event costs and programs). Restricted gifts fund their designated programs. Once those are exhausted, reserves fill any remaining gaps. What's left goes back into reserves for next year.
Section 2: Fundraiser Scorecards — 3-Year View
Every fundraiser, side by side, across FY2024 → FY2025 → FY2026 YTD. Sort or filter to explore.
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Section 3: Program Spending Explorer
All programs funded this year, with 3-year history. Sort, filter, and explore.
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Section 4a: Class Trips by Grade
Each grade has a $1,000 budget. How much has each used?
| Grade | Budget | Spent | Remaining | Usage | FY24 Final | FY25 Final |
|---|
Section 4b: Restricted Gifts Received
$14,226 in donations earmarked by donors for specific programs.
Total Restricted$14,226
These are not "extra" money — they're donations made specifically for these programs. They count toward our income but can only be spent as the donor intended.
Section 5: Teacher Reimbursements — 3-Year Spotlight
Teachers submit receipts for classroom supplies and get reimbursed up to a per-teacher cap. Here's how utilization has changed.
FY2024
$1,034 spent
$3,266 unused of $4,300
24% utilization
Qualified teachers44
Participated12 of 44 (27%)
Per-teacher cap$100.00
Submitted over cap5 of 12 (42%)
Avg. overage$6.81
FY2025
$2,364 spent
$1,936 unused of $4,300
55% utilization
Qualified teachers51
Participated29 of 51 (57%)
Per-teacher cap$84.30
Submitted over cap21 of 29 (72%)
Avg. overage$10.73
FY2026 YTD
$1,393 spent
$2,607 remaining of $4,000
35% utilization (YTD)
Qualified teachers56
Participated19 of 56 (34%)
Per-teacher cap$71.43
Submitted over cap13 of 19 (68%)
Avg. overage$16.04
$5,202 in teacher reimbursement budget went unused over the last 2 completed fiscal years. Unused funds revert to general reserves rather than supporting classroom needs.
Policy suggestion: Most over-cap teachers submitted only ~$8.77 more than the cap. Raising the per-teacher cap by roughly $10 would fully reimburse most of them — and could be funded out of the chronically-unused budget without raising the overall line item.
Section 6: Three-Year Financial Summary
FY2024 (complete) → FY2025 (complete) → FY2026 (year-to-date). All numbers in dollars.
FY2024 — Final (June 30, 2024)
End Balance$16,585.62
Gross Fundraising Income$87,643.97
Net Fundraising$56,317.24
Total Program Expenses$47,620.03
Rock 'n' Run Net$19,185.58
FY2025 — Final (June 30, 2025)
End Balance$27,083.58
Gross Fundraising Income$82,670.22
Net Fundraising$56,811.57
Total Program Expenses$48,753.09
Rock 'n' Run Net$21,415.43
FY2026 — YTD (May 19, 2026)
Current Balance$25,702.03
Gross Fundraising Income$66,817.97*
Net Fundraising$44,996.47*
Total Program Expenses$38,632.61
Rock 'n' Run Net~$13,903*
* FY2026 is year-to-date. Rock 'n' Run, Family Spring Fair, and Misc. Fundraiser are still in progress.